With the Grant of Rights to Kopiosto, writers and visual artists authorise Kopiosto to issue licences to copy their works. New categories of rights were added to the Grant of Rights at Kopiosto’s autumn 2022 meeting. The changes are based on the partial reform of the Copyright Act that entered into force on 3 April 2023, bringing with it new opportunities for the development and sale of licences for works.
More diverse licences can potentially lead to new revenues for authors. By updating your Grant of Rights to Kopiosto, you ensure that the authorisations and benefits related to the use of your works are up to date.
Two new categories of rights have been added to the Grant of Rights, and one category has been extended. The new categories cover the use of works included in newspaper or magazine publications (GR8) and the sharing of works in online content sharing services, such as YouTube or Instagram (GR9). The extended category of rights, in turn, relates to the use of works included in the collections of libraries, archives and museums (GR5). The categories of rights describe the types of use for which Kopiosto may grant licences.
You can learn about the updated categories of rights in the Grant of Rights to Kopiosto on the Kopiosto website.
Updating your Grant of Rights to Kopiosto is easy
With the Grant of Rights to Kopiosto, writers and visual artists authorise Kopiosto to issue licences to use their works. Approving the changes to the Grant of Rights is quick and easy in Kopiosto’s authorisation service. Log in with your online banking credentials.
All writers and visual artists must update their existing Grants of Rights to Kopiosto. The update does not apply to authors of TV and radio programmes who have signed a Copyright Agreement for Audiovisual Authors or an AV Grant of Rights.
You can check the status of your authorisations in the Kopiosto authorisation service.
Questions and answers about the updates to the Grant of Rights to Kopiosto
Kopiosto collects updated authorisations from authors and publishers so that it can grant new types of licences for the use of their works.
The amendments to the Copyright Act provide new licensing opportunities for Kopiosto. This can potentially lead to new revenues for authors.
Kopiosto sells licences for works and collects remunerations based on Grants of Rights from authors. Updating the Grant of Rights offers authors the opportunity to receive new remunerations in the future. The update also ensures that your works are not used without authorisation and you are compensated for their use.
You must update your Grant of Rights to Kopiosto in the Kopiosto authorisation service so that Kopiosto can grant licences for new types of use of your works in the future.
You can easily approve the updates in the Kopiosto authorisation service.
- Log in at https://kopiostoextra.fi/valtuudet with your online banking credentials.
- There is an exclamation mark next to your existing Grant of Rights to Kopiosto that needs to be updated. Click on ‘View’ to open the details of your Grant of Rights.
- Click on the ‘Update authorisation’ icon in the end of the Grant of Rights page.
- Approve the update and click ‘Save’.
If you do not have access to the authorisation service, you can also update your Grant of Rights with a paper form. In this case, please contact Kopiosto, valtuudet(at)kopiosto.fi.
The updating of the Grant of Rights applies to every author who has given a Grant of Rights to Kopiosto.
Kopiosto’s member organisations are adopting the new Grant of Rights to Kopiosto at different times. You will receive a message from the organisation to which you have given a Grant of Rights to Kopiosto when that Grant of Rights can be approved. An exclamation mark will appear in the authorisation service next to any Grant of Rights pending your approval.
Please note that you need to approve the update to each Grant of Rights separately.
You can check in the Kopiosto authorisation service whether you have given a Grant of Rights to Kopiosto. If you have not yet given a Grant of Rights to Kopiosto, you can do so through the authorisation service.
Neither Kopiosto nor a member organisation of Kopiosto can update the Grant of Rights on your behalf. The authorisation is a personal agreement that no one else can make or change on your behalf.
The Grant of Rights to Kopiosto can be easily updated in the Kopiosto authorisation service.
The update will not affect your agreements with your employer or customers.
The Grant of Rights to Kopiosto covers the secondary use of copyrighted texts and images published in printed products or on the internet. Examples of such secondary uses include photocopying, scanning, and copying and printing online material for use in educational institutions and the internal use of public administration operators and businesses.
Thus, the authorisation you grant to Kopiosto with the Grant of Rights does not apply to the sale or publication of your works.
The updated Copyright Act entered into force on 3 April 2023. The Act has been amended to allow for the design of new types of licences.
Kopiosto’s general meeting decided on the update of the categories of rights in December 2022. The categories of rights refer to the types of uses of works for which Kopiosto can grant licences. The updates to the categories of rights have now been added to the Grant of Rights to Kopiosto.
Authors who have given a Grant of Rights to Kopiosto must update their authorisations with the new categories of rights so that Kopiosto can grant licences for new types of use of their works in the future.
Please approve the updates to your Grant of Rights to Kopiosto in the Kopiosto authorisation service.
The Grant of Rights to Kopiosto contains categories of rights that describe the types of use for which Kopiosto may grant licences. At the beginning of 2023, two new categories of rights were added to the Grant of Rights to Kopiosto:
GR8 Use of a work included in a newspaper or magazine publication
The reproduction and making available to the public of a work included in a newspaper, magazine or periodical publication, including in a way which enables members of the public to access the work from a place and at a time chosen by themselves.
GR9 Use in online content sharing services
Communication to the public of a literary and visual work and photograph or parts thereof that a user has saved in an online content sharing service as defined in chapter 6a of the Finnish Copyright Act.
In addition to this, the category covering libraries, museums and archives was extended:
GR5 Use in libraries, archives and museums
The reproduction and making available to the public of a work included in the collections of a library, an archive or a museum, including in a way which enables members of the public to access the work from a place and at a time chosen by themselves.
No other categories of rights in the Grant of Rights to Kopiosto have been changed. You can see the categories of rights in the Grant of Rights template on the Kopiosto website.
Once a sufficiently large number of authors have approved the new categories of rights in their Grants of Rights, Kopiosto can apply for the status of an extended collective licensing organisation from the Ministry of Education and Culture and grant new licences for works in the future.
Kopiosto’s new categories of rights will allow the design of licences such as the following:
- Use of works published in newspapers and magazines.For example, media monitoring and news aggregation services can distribute print and digital newspaper and magazine materials to their customers. Kopiosto could grant licences to media monitoring companies for this purpose on behalf of authors and publishers.
- Sharing of works on online content sharing services. In the future, online service providers such as YouTube, Facebook or Instagram will have to obtain a licence when private individuals share content created by others on their service for non-commercial purposes in a form other than links. Such content requiring a licence includes photographs, newspaper and magazine articles, poems, works of visual art, song lyrics and sheet music that are not created by the individual sharing them.
- Digitisation of library, archive and museum collections and making them more widely available online. Cultural heritage institutions digitise works from their own collections and make them available to the public online, for example. Cultural heritage institutions could also produce copies of a work in their collection and distribute them in their exhibitions.
Kopiosto acts as a link between users and authors by granting licences and supervising the use of works on behalf of authors. This licensing is possible because a large number of Finnish authors and publishers have authorised Kopiosto to agree on and grant copying licences on their behalf.
The licences are prepared in cooperation with Kopiosto’s member organisations representing authors and publishers of works. The member organisations decide on the conditions and scopes of the licences. The copyright holders of a work always have the right under the law to prohibit the copying of their works with Kopiosto’s licences.
Your updated Grant of Rights to Kopiosto will enter into force on the date you accept the updates in the Kopiosto authorisation service. The updated Grant of Rights will replace your previous authorisation.
In this case, your Grant of Rights to Kopiosto will remain valid in the old categories of rights.
Definitions of terms
Category of rights
A category of rights refers to a specific area or way of using works in which Kopiosto operates and can grant licences.
Extended collective licence
An extended collective licence refers to a rights management system as defined in the Copyright Act. An extended collective licence allows for a licence issued by an organisation that represents copyright holders to be extended to cover authors and copyright holders not represented by the organisation. According to the extended collective licensing system, copyright holders outside the organisation can also receive remunerations from the organisation.
Extended collective licensing organisation
The extended collective licensing system allows a copyright organisation to grant licences on behalf of authors other than those it represents. The extended collective licensing system facilitates the centralised acquisition of licences. The Ministry of Education and Culture has approved Kopiosto to act as an extended collective licensing organisation in certain areas of use of works. Based on the authorisations it receives from authors and publishers, Kopiosto can grant licences for the use of works in these areas and collect remunerations for them.
Online content sharing service
On online content sharing services such as YouTube, Facebook, Instagram, TikTok, Twitch, Pinterest, etc. private individuals share copyrighted content created by others, such as photos, newspaper and magazine articles, images, extracts from TV programmes, etc. as part of or in addition to their own content.
Making a work available to the public
Making a work available to the public refers to situations in which a work is made available to an audience larger than the family. Making a work available to the public includes communicating, presenting, showing or distributing the work.